Steps & Dates for the 2017 DFI Title XX Season

Follow these steps to apply for and receive DFI Title XX Funding for your Camp. Camps interested in participating in the DFI TItle XX Camping Services Program should contact Colette at colette@acail.org. 

Step 1:  Read the updated DFI Title XX Camping Services Program Guidelines and Proceedues
Step 2:  Complete and Return the Application
Step 3:  Camper Registration Forms
​Step 4:  Receive Your Allocation & Sign Your Purchase of Service Contract
Step 5:  Submit Staff Language Report
Step 6:  Campers Attend Camp & Camper Reports
Step 7:  ​Submit June 2017 Billing and Match Check by July 8, 2017
Step 8:  Repeat Step 8 for July and August Billing

See expanded information for the steps below.

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STEP 1: 

Read the updated DFI Title XX Camping Services Program Guidelines and Procedures

Please read the following updated policies and guidelines. There have been changes to these guidelines for summer 2017.

DFI Title XX Camping Services Program Guidelines

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STEP 2:

Complete and Return Applicaion

Complete the application and return by February  1, 2017 to:

Email: carlise@acail.org
     Fax: 312-332-4011
   Mail: ACA Illinois
               5 S. Wabash Ave, Suite 1406
               Chicago, IL 60603

​Application Form - PDF

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STEP 3:

Camper Registration Forms

Each camper must have an official Camper Registration Form (see links below), completely filled out. Camps should keep a copy of these completed forms in case forms are lost through the mail and a back up is required. These forms are due with billing.

Camp Registration Form - Word Doc.
Camper Registration Form - PDF
Spanish Camper Registration Form - Word Doc.
Spanish Camper Registration Form - PDF

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STEP 4:

Receive Your Allocation & Sign Your Purchase of Service Contract

In mid to late March, all camps will receive their allocation and Purchase of Service Contract. Signed Purchase of Service Contracts are due back to ACA Illinois by May 1, 2017, along with the additional items:

• Community Partnership Agreement (Once every three years)
• Risk Management Assessement (Once every three years)
• Linquistic & Cultural Competency Plan (Once every three years)
• ​Certificate of General Liability Insurance 

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STEP 5:

Submit Staff Language Report

Complete and submit with each bill the Staff Language Report by June 30, 2016 to:
​
Email: titlexxbilling@acail.org
     Fax: 312-332-4011
   Mail: ACA Illinois
               5 S. Wabash Ave, Suite 1406
               Chicago, IL 60603

Coming in March 2017

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STEP 6:

Campers Attend Camp & Camper Reports

Each camper must have one camper report completed,with each bill (one for June bills and one for July/August bills.) Camps must use the form below, one per a camper and return this with their billings.

Camper Report - Word Doc
Camper Report - PDF

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STEP 7:

Submit June 2017 Billing and Match Check by July 8, 2017

All bills for June 2016 must be completed and submitted in the following order:
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1.  Billing for June 2017 
2. A Camper Registration Form for each camper in the order the campers are listed on the bill.
3. Camper Report for each camper, in the order the campers are listed on the bill. 

Beginning in 2017, all camps will received a custom billing form for their agency. This will be available to camps on June 1, 2017.
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If you do not receive your bill (in excel file format) by email by June 1, 2017, please contact Carlise WIllis at carlise@acail.org.

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STEP 8:

Repeat Step 8 for July and August Billing

Repeat step 8 to submit your July and August 2017 bill as soon as possible. Deadline is February 1.