Steps & Dates for the 2019 DFI Title XX Season
Follow these steps to apply for and receive DFI Title XX Funding for your Camp. Camps interested in participating in the DFI TItle XX Camping Services Program should contact Stacy Harper at stacy@acail.org.
Step 1: Attemd the DFI Title XX Partner Orientation. Find upcoming course dates here.
Step 2: Read the updated DFI Title XX Camping Services Program Guidelines and Procedures. - Coming Soon!
Step 3: Complete and Return the Application - Available November 1, 2018 and Due December 15, 2018.
Step 4: Have families complete the Camper Registration Forms. - Updated forms available November 1, 2018.
Step 5: Receive Your Allocation & Sign Your Purchase of Service Contract - Provided to camps in February 2019.
Step 6: Submit Staff Language Report - with June bills.
Step 7: Campers Attend Camp & staff complete the Camper Reports
Step 8: Submit June 2019 Billing and Match Check by July 8, 2019
Step 9: Repeat Step 8 for July and August Billing by January 1, 2020.
See expanded information for the steps below.
Step 2: Read the updated DFI Title XX Camping Services Program Guidelines and Procedures. - Coming Soon!
Step 3: Complete and Return the Application - Available November 1, 2018 and Due December 15, 2018.
Step 4: Have families complete the Camper Registration Forms. - Updated forms available November 1, 2018.
Step 5: Receive Your Allocation & Sign Your Purchase of Service Contract - Provided to camps in February 2019.
Step 6: Submit Staff Language Report - with June bills.
Step 7: Campers Attend Camp & staff complete the Camper Reports
Step 8: Submit June 2019 Billing and Match Check by July 8, 2019
Step 9: Repeat Step 8 for July and August Billing by January 1, 2020.
See expanded information for the steps below.
STEP 1:STEP 2: |
Each agency must have at least one person attend the DFI Title XX Partner Orientation prior to completing the application. Agencies are encouraged to send as many staff as possible so that everyone understands the requirements and expectations of the programs. Suggested staff include: registrar working with Camper Registration Forms; Staff Director who work and train staffing Camper Reports, Finance Officers who handle the match and billing requirements.
Read the updated DFI Title XX Camping Services Program Guidelines and Procedures. These will be available soon.
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STEP 3: |
Complete and Return Applicaion
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Application link will be sent to the primary contact for each camp on November 1, 2018. Completed applications, including all attachments required are due by January 15, 2019. Only online and completed applications will be accepted.
STEP 4: |
Camper Registration Forms
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Each camper must have an official Camper Registration Form (see links below), completely filled out. Camps should keep a copy of these completed forms in case forms are lost through the mail and a back up is required. These forms are due with billing.
STEP 5: |
Receive Your Allocation & Sign Your Purchase of Service Contract
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In mid to late February, all camps will receive their Allocation Memo and Purchase of Service Contract. Signed Purchase of Service Contracts are due back to ACA Illinois by TBD.
STEP 6: |
Submit Staff Language Report
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Complete and submit with each bill the Staff Language Report by June 30, 2019 to:
Email: titlexxbilling@acail.org
Email: titlexxbilling@acail.org
STEP 7: |
Campers Attend Camp & Camper Reports
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Each camper must have one camper report completed,with each bill (one for June bills and one for July/August bills.) Camps must use the form below, one per a camper and return this with their billings.
STEP 8: |
Submit June 2019 Billing and Match Check by July 8, 2019
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All bills for June 2019 must be completed and submitted in the following order:
1. Billing for June 2019 - submitted by email in excel file to titlexxbilling@acail.org
2. A completed Camper Registration Form for each camper in the order the campers are listed on the bill.
3. A completed Camper Report for each camper, in the order the campers are listed on the bill.
Beginning in 2019, all camps will received a custom billing form for their agency. This will be available to camps on June 1, 2019.
If you do not receive your bill (in excel file format) by email by June 1, 2019, please contact Stacy Harper at stacy@acail.org.
1. Billing for June 2019 - submitted by email in excel file to titlexxbilling@acail.org
2. A completed Camper Registration Form for each camper in the order the campers are listed on the bill.
3. A completed Camper Report for each camper, in the order the campers are listed on the bill.
Beginning in 2019, all camps will received a custom billing form for their agency. This will be available to camps on June 1, 2019.
If you do not receive your bill (in excel file format) by email by June 1, 2019, please contact Stacy Harper at stacy@acail.org.
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STEP 9:
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Repeat Step 8 for July and August Billing
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Repeat step 8 to submit your July and August 2019 bill as soon as possible. Deadline is January 1, 2020.